Efficiency and productivity are paramount. The office environment, with its diverse array of tasks and document processing needs, demands reliable and high-performance printing solutions. However, finding the right printer for office use can be a challenging task, given the myriad of options available in the market.
Office managers and employees often face common problems such as subpar printing speeds, escalating printing costs, inconsistent print quality, and compatibility issues with various devices. These issues not only hamper workflow but also lead to time and resource wastage.
To address these challenges and optimize office printing capabilities, we have compiled a comprehensive list of the best printers for office use. Our selection is based on the analysis of various factors, including printing speed, cost-effectiveness, print quality, and seamless integration with office networks.
The printers listed here boast impressive printing speeds, ensuring swift document output, whether in monochrome or color. With high pages-per-minute (PPM) rates, these printers significantly reduce waiting times, allowing employees to focus on core tasks without unnecessary delays.
Cost efficiency is a priority for any office. The selected printers are designed to minimize printing expenses through features such as duplex printing, which saves paper costs, and energy-efficient modes, curbing electricity consumption. Moreover, these printers incorporate budget-friendly ink tank or toner options without compromising on print quality.
Unreliable print results can be frustrating, particularly in professional settings. The printers on our list leverage advanced print technologies and high-resolution capabilities, delivering consistent and sharp printouts, be it text documents or high-resolution images.
Seamless integration with office networks and compatibility with multiple devices are crucial for efficient printing operations. Our selected printers support various connectivity options, including wireless, Ethernet, and mobile printing, ensuring easy access for all employees across the office ecosystem.
These are the top printers for office use ensuring that you get enhanced productivity, reduced costs, and achieve professional-grade print results:
Table of Contents
- Brother MFC-L8900CDW Business Color Laser All-in-One Printer
- Brother Business Color Laser Printer, HL-L8360CDW
- Epson EcoTank ET-2400 Wireless Color All-in-One Cartridge-Free Supertank Printer
- Lexmark C3326dw Color Laser Printer
- Xerox C230DNI Color Printer, Laser, Wireless
- Epson Workforce Pro WF-7310 Wireless Wide-Format Printer
- Canon PIXMA TS9520 All In one Wireless Printer Home or Office
- Epson Workforce Pro WF-3823 Wireless All-in-One Printer
- Canon imageCLASS MF269dw II - Print, Copy, Scan, Fax, Wireless, 2-Sided Laser Printer
- Kyocera ECOSYS PA2100cwx Color Laser Printer
- HP OfficeJet Pro 7740 Wide Format All-in-One Color Printer
- Epson EcoTank Pro ET-5150 Wireless Color All-in-One Supertank Printer
- Xerox C235DNI Color Multifunction Printer, PrintScanCopyFax, Laser, Wireless, All in One
- Epson PictureMate PM-400 Wireless Compact Color Photo Printer
- Brother MFC-L3750CDW Digital Color All-in-One Printer, Laser Printer
- Kyocera 1102V12US1 ECOSYS M6635cidn Multifunctional Printer
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Brother MFC-L8900CDW Business Color Laser All-in-One Printer |
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| Printing Technology | Laser |
| Functions | Scan, Print, Copy |
| Printer Connectivity | Wi-Fi, USB, Ethernet |
| Paper Sheet Size | 8.5 x 14 inch |
| Maximum Print Speed | 33 ppm |
| Paper Tray Capacity | 250 sheets |
| Special Features | Up to 2400 x 600 dpi class resolution |
| Weight | 63.10 lbs |
Brother Business Color Laser Printer, HL-L8360CDW |
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| Printing Technology | Laser |
| Functions | Scan, Copy, Print |
| Printer Connectivity | USB, Ethernet, Wiifi |
| Paper Sheet Size | 8 1/2 x 14 |
| Maximum Print Speed | 33 pages per minute |
| Paper Tray Capacity | 300 sheets |
| Special Features | 2.7" color touchscreen, NFC, Up to 2400 x 600 dpi class resolution, Automatic Duplex Printing, Mobile Printing, Cloud Printing |
| Weight | 48.10 lbs |
Epson EcoTank ET-2400 Wireless Color All-in-One Cartridge-Free Supertank Printer |
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| Printing Technology | inkjet |
| Functions | scanner, printer, copier |
| Printer Connectivity | Wi-Fi, USB |
| Maximum Print Speed | 10 pages per minute |
| Paper Sheet Size | 4" x 6", 5" x 7", A6, Half Letter, Letter, A4, Executive, Legal, User definable (from 2.2" x 3.4" to 8.5" x 47.2") |
| Paper Tray Capacity | 250 sheets |
| Special Features | Energy Star, Refillable Ink Tank |
| Weight | 8.6 Pounds |
Lexmark C3326dw Color Laser Printer |
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| Printing Technology | laser |
| Functions | print, scan |
| Printer Connectivity | ethernet, usb, Wi-Fi |
| Maximum Print Speed | 26 ppm |
| Paper Sheet Size | 8.5 x 14 inch |
| Paper Tray Capacity | 250 sheets |
| Special Features | Auto-Duplex, Portable, Network-Ready |
| Weight | 35.5 Pounds |
Xerox C230DNI Color Printer, Laser, Wireless |
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| Printing Technology | laser |
| Functions | print, scan |
| Printer Connectivity | Wi-Fi, ethernet, usb |
| Maximum Print Speed | 22 ppm |
| Paper Sheet Size | 8.5 x 14 inches |
| Paper Tray Capacity | 250 sheets |
| Special Features | airprint |
| Weight | 30.00 lbs |
Epson Workforce Pro WF-7310 Wireless Wide-Format Printer |
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| Printing Technology | inkjet |
| Functions | Printer |
| Printer Connectivity | Wi-Fi, USB |
| Maximum Print Speed | 20 ppm |
| Paper Sheet Size | up to 13 x 19 inch |
| Paper Tray Capacity | 500 sheets |
| Special Features | Large 4.3" Color Touchscreen, Auto 2-Sided Copy, Scan, Fax, Auto Document Feeder (ADF) |
| Weight | 29.8 pounds |
Canon PIXMA TS9520 All In one Wireless Printer Home or Office |
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| Printing Technology | inkjet |
| Functions | Scan, Print, Copy |
| Printer Connectivity | Wi-Fi, Bluetooth, USB |
| Paper Sheet Size | 11 x 17 inches / 12 x 12 inches |
| Maximum Print Speed | 15 Pages per minute |
| Paper Tray Capacity | 100 sheets |
| Special Features | Mobile Printing with AirPrint and Google Cloud Print |
| Weight | 21.3 pounds |
Epson Workforce Pro WF-3823 Wireless All-in-One Printer |
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| Printing Technology | inkjet |
| Functions | scanner, printer, copier |
| Printer Connectivity | Wi-Fi, USB, Ethernet |
| Paper Sheet Size | 8.5 x 14 inch |
| Maximum Print Speed | 21 ppm |
| Paper Tray Capacity | 250 sheets |
| Special Features | Auto-Duplex, Energy Star, Auto Document Feeder |
| Weight | 19.40 lbs |
Canon imageCLASS MF269dw II - Print, Copy, Scan, Fax, Wireless, 2-Sided Laser Printer |
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| Printing Technology | Laser |
| Functions | Scan, Fax, Print, Copy |
| Printer Connectivity | Wi-Fi, USB |
| Paper Sheet Size | 8.5 x 14 inch |
| Maximum Print Speed | 30 PPM for black and white |
| Paper Tray Capacity | 250-sheet |
| Special Features | Auto 2-sided Printing |
| Weight | 29.30 lbs |
Kyocera ECOSYS PA2100cwx Color Laser Printer |
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| Printing Technology | Laser |
| Functions | |
| Printer Connectivity | usb, ethernet, Wi-Fi |
| Maximum Print Speed | 22 ppm |
| Paper Sheet Size | up to 8.5" x 14") |
| Paper Tray Capacity | 250 sheets |
| Special Features | Wi-Fi Direct Capability, 512 MB Memory, USB, 2 Line LCD Screen, High-Speed Gigabit Ethernet Interface |
| Weight | 46.2 Pounds |
HP OfficeJet Pro 7740 Wide Format All-in-One Color Printer |
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| Printing Technology | inkjet |
| Functions | sacn, print, copy |
| Printer Connectivity | Wi-Fi, usb, ethernet |
| Maximum Print Speed | 34 ppm |
| Paper Sheet Size | 11 x 17 inch |
| Paper Tray Capacity | 500 sheets |
| Special Features | Up to 50% less cost per page than color lasers |
| Weight | 42.90 lbs |
Epson EcoTank Pro ET-5150 Wireless Color All-in-One Supertank Printer |
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| Printing Technology | inket |
| Functions | Scanner, Printer, Copier |
| Printer Connectivity | USB, Wi-Fi |
| Maximum Print Speed | 17 pages per minute |
| Paper Sheet Size | Legal, A4, Letter, 8" x 10", 5" x 7", 4" x 6", 16:9 Wide, 100 x 148 mm, 3.5" x 5" |
| Paper Tray Capacity | 250 sheets |
| Special Features | 2.4” Color Touchscreen |
| Weight | 18.31 pounds |
Xerox C235DNI Color Multifunction Printer, PrintScanCopyFax, Laser, Wireless, All in One |
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| Printing Technology | laser |
| Functions | print, scan, copy |
| Printer Connectivity | USB, Ethernet |
| Maximum Print Speed | 22 ppm |
| Paper Sheet Size | 8.5 x 14 inch |
| Paper Tray Capacity | 250 sheets |
| Special Features | Comprehensive security features |
| Weight | 35.00 lbs |
Epson PictureMate PM-400 Wireless Compact Color Photo Printer |
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| Printing Technology | inkjet |
| Functions | compact printer |
| Printer Connectivity | Wi-Fi, USB |
| Maximum Print Speed | 1ppm |
| Paper Sheet Size | 4 inch x 6 Inches, 5 inch x 7 Inches |
| Paper Tray Capacity | 50 sheets |
| Special Features | compact design |
| Weight | 6 pounds |
Brother MFC-L3750CDW Digital Color All-in-One Printer, Laser Printer |
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| Printing Technology | Laser |
| Functions | Scan, Print, Copy |
| Printer Connectivity | USB, Ethernet, Wi-Fi |
| Paper Sheet Size | Envelop, legal, document |
| Maximum Print Speed | 25 ppm |
| Paper Tray Capacity | 250 sheets |
| Special Features | Wireless Printing, Duplex Printing |
| Weight | 51.5 pounds |
Kyocera 1102V12US1 ECOSYS M6635cidn Multifunctional Printer |
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| Printing Technology | dot matrix |
| Functions | Print, scan, copy |
| Printer Connectivity | ethernet, usb |
| Maximum Print Speed | 35 ppm |
| Paper Sheet Size | 8.5 x 14 inches |
| Paper Tray Capacity | 1850 sheets |
| Special Features | KYOCERA Mobile Print, Apple AirPrint, Google Cloud Print and Mopria Print Services Compatible, Large memory |
| Weight | 80.47 lbs |