When you’re an event planner, your laptop is where you create schedules, manage budgets, track vendors, coordinate teams, design presentations, and communicate with clients. In this guide, we help event planners like you find a laptop that keeps up with your fast-paced, detail-driven world.
Your work demands speed, flexibility, and visual clarity. You don’t just need a computer—you need a responsive, mobile workstation that works as hard as you do.
Let’s be real: juggling multiple venues, client emails, guest lists, floorplans, catering schedules, and travel logistics—all under pressure and time constraints—requires serious multitasking. If you’ve ever had your laptop freeze mid-presentation or die halfway through a site meeting, you know just how disruptive weak tech can be.
Event planners face specific challenges:
- Constant mobility—from office to venue to client meetings
- Simultaneous application use—from spreadsheets to project management tools
- Visual presentation demands—rendering floor plans or mood boards
- Dependence on video conferencing, cloud storage, and scheduling software
These demands call for a laptop that’s fast, lightweight, long-lasting, and display-accurate.
We’ve crafted this guide to help you find a laptop that supports your workflow without getting in your way. Our team has already looked at dozens of models to isolate those that deliver in the areas you care most about: performance, portability, battery life, and professional presentation.
We evaluate these laptops based on the specific needs of professionals in the event planning industry. You’re likely using apps like Asana, Trello, Canva, Zoom, Google Workspace, Microsoft Office Suite, HoneyBook, and social media scheduling tools—often simultaneously.
Here’s what we look for:
- Performance: An Intel Core i5 (12th Gen or newer) or Ryzen 5 5600U or higher ensures you can multitask without slowdowns. 16GB of RAM is highly recommended if you often run video calls, browser tabs, and design apps at once.
- Storage: A 512GB NVMe SSD balances speed with space, letting you access files, images, contracts, and timelines quickly—without worrying about external drives.
- Display: A 13 to 15-inch Full HD (1920×1080) display with accurate color reproduction and wide viewing angles helps you review floorplans, edit marketing materials, and present concepts to clients confidently.
- Battery Life: You’ll want 8 to 12 hours of real-use battery for those long venue walk-throughs and all-day coordination events.
- Weight & Portability: A sleek build under 3.5 pounds makes it easy to carry in your tote or backpack, while still being robust enough for heavy use.
- Keyboard & Touchpad: You’ll need a comfortable, tactile keyboard for writing proposals on the go, and a responsive touchpad for quick edits without a mouse.
- Connectivity: USB-C, HDMI, SD card readers, and Wi-Fi 6 let you connect to projectors, upload images, and stay synced with your team—on-site or remote.
We’re showcasing laptops that are versatile, travel-ready, and high-performing—devices that help you manage moving parts, collaborate in real time, and present your brand with professionalism. You’ll find options tailored to:
- Mobile professionals who need to plan from anywhere
- Design-focused users who work with visual tools and media
- Team coordinators who depend on project management platforms and communication tools
- Event leaders who need machines that keep up in high-pressure, high-detail environments
Each recommendation is chosen with a planner’s day in mind.
Best Laptops for Event Planners (2025);
Contents
HP Pavilion Laptop 17-inch |
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| CPU | 10th Generation Intel Core i7-10750H Processor |
| GPU | NVIDIA GeForce GTX 1660 Ti with Max-Q |
| Display Size | 17.3 inches |
| Display Resolution | 1920 x 1080 pixels |
| RAM | 16gb |
| Storage Space | 256GB |
| Operating System | Windows |
| Ports | USB Type-C 10Gbps signaling rate (USB Power Delivery, DisplayPort 1.4, HP Sleep and Charge), 3 SuperSpeed USB Type-A 5Gbps signaling rate (HP Sleep and Charge), RJ-45 Ethernet Port, 3.5mm headphone/microphone combo, AC smart pin, HDMI 2.0 |
| Dimensions (L x W x H) | 11.1 x 15.94 x 1 inches |
| Weight | 6.07 lbs |
| Pros | Performance |
| Cons | Storage, Weight |
LG Gram 17Z90P - Laptop |
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| CPU | Intel evo with 11th gen CORE i7 1165G7 CPU |
| GPU | Intel |
| Display Size | 17 inches |
| Display Resolution | 2560x1600 |
| RAM | 16GB RAM |
| Storage Space | 2TB SSD |
| Operating System | Windows 10 |
| Ports | Two USB-C ports with Thunderbolt 4 support, two USB-A 3.2 ports, a full-size HDMI port, a microSD card reader, and a 3.5mm audio jack |
| Dimensions (L x W x H) | 14.97 x 10.24 x 0.7 inches |
| Weight | 2.98 pounds |
| Pros | Lightweight, Battery Life, Large Storage |
| Cons | None |
Razer Blade 15 Laptop i7 GTX 1660 Ti |
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| CPU | Intel Core i7-10750H |
| GPU | NVIDIA GeForce GTX 1660 Ti |
| Display Size | 15.6 inches |
| Display Resolution | 1920 x 1080 Pixels |
| RAM | 16 GB DDR4 |
| Storage Space | 256GB SSD |
| Operating System | Windows 10 |
| Ports | Wi-Fi 6, Gigabit Ethernet, Thunderbolt 3, USB type-A and type-C ports, and HDMI |
| Dimensions (L x W x H) | 13.98 x 0.78 x 9.25 inches |
| Weight | 8.58 pounds |
| Pros | Performance, Price |
| Cons | Weight |
LG Gram 14 FHD Laptop |
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| CPU | Intel Quad-Core i7 |
| GPU | Intel Iris Plus Graphics |
| Display Size | 14 inches |
| Display Resolution | 1920 x 1080 pixels |
| RAM | 16 GB DDR4 |
| Storage Space | 512 GB SSD |
| Operating System | Windows 10 |
| Ports | 1 x USB Type-C Thunderbolt 3 (supports power delivery, display port, RJ45 gender), 2 x USB 3.1, 1 x HDMI, 1 x Micro-SD Card Reader, 1 x Audio Combo Jack |
| Dimensions (L x W x H) | 12.7 x 8.3 x 0.7 inches |
| Weight | 2.2 pounds |
| Pros | Long battery life, performance, Lightweight |
| Cons | None |
Lenovo Flex 5 14 inch Display |
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| CPU | AMD 8-Core Ryzen 7 4700U |
| GPU | AMD Radeon |
| Display Size | 14 inches |
| Display Resolution | 1920 x 1080 pixels |
| RAM | 16 GB DDR4 |
| Storage Space | 512GB SSD |
| Operating System | Windows 10 |
| Ports | 2x USB ; 1x USB-C ; 1x HDMI –;1x Headphone/Microphone combo jack. |
| Dimensions (L x W x H) | 12.65 x 8.56 x 0.82 inches |
| Weight | 3.30 lbs |
| Pros | Performance, Lightweight |
| Cons | na |
MSI GP65 Leopard 10SDK-433 i7-GTX1660Ti |
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| CPU | Core i7-10750H 2. 6 - 5. 0GHz |
| GPU | NVIDIA GeForce GTX1660Ti 6G GDDR6 VR Ready |
| Display Size | 15.6 inches |
| Display Resolution | 1920 x 1080 pixels |
| RAM | 16GB |
| Storage Space | 512GB NVMe SSD |
| Operating System | Windows 10 |
| Ports | USB 3 2 Gen2 Type C *1 USB 3 2 Gen1 *2 |
| Dimensions (L x W x H) | 14.08 x 10.57 x 1.08 inches |
| Weight | 5.14 pounds |
| Pros | Performance, Display Quality |
| Cons | NA |
Alienware m15 R3 Laptop |
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| CPU | Intel Core i7-10875H |
| GPU | Nvidia GeForce RTX 2080 Super 8GB |
| Display Size | 17.3 inches |
| Display Resolution | 1920 x 1080 pixels |
| RAM | 32GB RAM |
| Storage Space | 1TB SSD |
| Operating System | Windows |
| Ports | 1x USB 3.2 Gen 1 Type-A, 1x Thunderbolt 3, 1x HDMI 2.1 with HDCP 2.2 Output, 1x Mini-Display Port 1.4, 1x Micro SD Card Reader, 1x Audio Out |
| Dimensions (L x W x H) | 10.87 x 14.19 x 0.81 inches |
| Weight | 5.51 pounds |
| Pros | Performance, Display |
| Cons | Weight |
HP - Pavilion 15.6 Laptop - AMD Ryzen 5 |
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| CPU | AMD Ryzen 5 |
| GPU | NVIDIA GeForce GTX 1650 |
| Display Size | 15.6 Inches |
| Display Resolution | 1920 x 1080 Pixels |
| RAM | 8 GB |
| Storage Space | 256GB solid state drive (SSD) |
| Operating System | Windows 10 |
| Ports | USB, Ethernet, HDMI |
| Dimensions (L x W x H) | 20.43 x 12.13 x 2.72 inches |
| Weight | 4.4 pounds |
| Pros | Performance, Displa |
| Cons | n/a |
Acer Aspire 5 Slim Laptop, 15.6 inches |
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| CPU | AMD Ryzen 3-3200U Processor (2.60 GHz, up to 3.50 GHz Max Boost) |
| GPU | AMD Radeon Vega 3 Graphics |
| Display Size | 15.6 inches |
| Display Resolution | 1920 x 1080 pixels |
| RAM | 16GB DDR4 |
| Storage Space | 256GB SSD + 1TB HDD |
| Operating System | Windows 10 |
| Ports | 1 x USB-A 3.1 (Gen 1), 2 x USB 2.0, 1 x HDMI, 1 x Ethernet, 1 x Headphone / mic |
| Dimensions (L x W x H) | 14.3 x 9.7 x 0.8 inches |
| Weight | 4 pounds |
| Pros | Premium Design, Large Storage |
| Cons | NA |